How To Recall A Message In Outlook

22.08.2023 0 Comments

Try it!

  1. Select the Sent Items folder.
  2. Select or double-click the message so it opens in another window.
  3. Select File > Info.
  4. Select Message Resend and Recall > Recall This Message, and select one of the two options.
  5. Select the Tell me if recall succeeds or fails for each recipient check box.
  6. Select OK.

How do I recall a sent email?

How to recall and replace an email in Outlook – If the sent message contains errors or sensitive information, and you want to replace it with a corrected version, you can use the Outlook Recall Email feature in a slightly different way:

  1. In the Sent Items folder, locate the email you wish to unsend and replace.
  2. Double-click on the message to have it open in a separate window.
  3. Initiate the recall process by clicking Message tab > Actions > Recall This Message,
  4. In the dialog box that opens, choose the Delete unread copies and replace with a new message option.
  5. Outlook will automatically open a copy of your original email in a new window. Here, you can make the necessary modifications to the email, such as fixing errors, adding missing information, or attaching files that were omitted in the initial version. After modifying the message as you desire, click Send,

Keep in mind that the ability to recall and replace an email is subject to certain limitations, which are described in the next section.

Can someone see if you recall a message in Outlook?

Outlook might notify the recipient that you recalled an email from their inbox. There’s also an option for Outlook to let you know if the recall process is successful. If you want to follow the recall’s progress, select the check box for ‘Tell Me if Recall Succeeds or Fails for Each Recipient.’

Is message recall successful?

To check on the recall – The success or failure of a recall depends on the recipients’ settings in Microsoft Outlook. The following four scenarios explain what happens in various situations, and an additional scenario describes the recall of a message sent to a Microsoft Exchange public folder.

Action Result
You send an e-mail message to someone. You recall the original message and replace it with a new one. On the recipient’s computer, under Tracking Options, the Process requests and responses on arrival check box is selected. (To view this setting, on the Tools menu, click Options, click E-mail Options, and then click Tracking Options,) Both the original message and the recall message are received in the recipient’s Inbox. Assuming the original message has not been read, the original message is deleted and the recipient is informed that you, the sender, deleted the message from his or her mailbox. Note: If the original message is marked as read (viewing in the Reading Pane is not reading in this scenario) when the recall message is processed, the recipient is informed that you, the sender, want to delete the message, but the message remains in the recipient’s Outlook folder.
You send an e-mail message to someone. You recall the original message and replace it with a new one. On the recipient’s computer, under Tracking Options, the Process requests and responses on arrival check box is not selected. (To view this setting, on the Tools menu, click Options, click E-mail Options, and then click Tracking Options,) Both the original message and the recall message are received in the recipient’s Inbox. On the recipient’s computer, one of the following occurs:

  • If the recipient opens the recall message first, the original message is deleted, and the recipient is informed that you, the sender, have deleted the message from their mailbox.
  • If the recipient opens the original message first, the recall fails, and both the original and recall messages are available.

Note: If the original message is marked as read (viewing in the Reading Pane is not reading in this scenario) when the recall message is processed, the recipient is informed that you, the sender, want to delete the message, but the message remains in the recipient’s Outlook folder.

You send an e-mail message to someone. You recall the original message and replace it with a new one. On the recipient’s computer, either by rule or by action of the recipient, the original message is moved to another folder and the recall message remains in the Inbox (or it is moved to another folder as well). As long as the recall message and the original message exist in separate folders, the recipient receives a message indicating that a recall attempt failed. This occurs regardless of the Outlook configurations and the read status of the message. The original message and the new message are both available to the recipient. Note: If the recipient read the original message and then marks it as unread, Outlook treats it as if it had never been read and recalls it successfully.
You send an e-mail message to someone. You recall the original message and replace it with a new one. On the recipient’s computer, either by rule or by action of the recipient, both messages are moved to the same folder. This results in behavior similar to that which occurs when Outlook is not configured to automatically process messages. On the recipient’s computer, one of the following occurs:

  • If the recipient opens the recall message first, the original message is deleted, and the recipient is informed that you, the sender, deleted the message from his or her mailbox.
  • If the recipient opens the original message first, the recall fails, and both the old and new messages are available.

Note: If the recipient read the original message and then marked it as unread, Outlook treats it as if it had never been read and recalls it successfully.

You send an e-mail message to a public folder. You recall the original message and replace it with a new one. One of the following occurs:

  • If the recipient who reads the recall message has read access to all the items in the public folder but did not read the original message, the recall succeeds, and only the new message remains. You, the sender, receive a message indicating that the recall succeeded.
  • If the recipient has already marked the original message as read, he or she is informed that the recall failed, and only the recall message is deleted.

If a user with any other public folder rights opens the recall message, the recall fails, and the user receives a message indicating that the recall failed. Both the old and new messages remain in the public folder.

  • If the recipient reads the original message and then marks it as unread, Outlook treats it as if it had never been read and recalls it successfully.
  • In the public folder, it is the reader’s rights, not the sender’s, that determine the success or failure of the recall.

How do you recall a message?

How to recall Gmail messages on Android/iOS? – Open the Gmail app, compose a new email. Once you’ve finished writing your email, tap the send button. You will see a banner at the bottom of the screen confirming that your email has been sent, along with an “Undo” button.

Why does recalling an email not work?

The Email must be UNREAD – The original message must still be unread in order for Recall to work. If the message has been ” read “, then the recipient will still receive a request that you want to Recall the message, but it won’t occur automatically. It will be up to the recipient to delete the original themselves.

How do I know if my email recall was successful?

How can I see a recalled Outlook email? – If you recalled an email and you want to check its status, open the Sent Mail folder and select the original email you recalled. Next, click the Tracking button to view the recall status. If you think you received an email that was then recalled, you can check it with the Recover Deleted Items feature.

Can you recall an email after 2 hours?

If the recipient has already read the email after 1 hour, can I still recall it? No, the email cannot be recalled once the 30-second window has passed, regardless of whether the recipient read it or not.

Is it too late to Unsend email?

How to unsend an email in Gmail – The Undo Send function is a built-in Gmail feature. By default, after you send an email in Gmail, you have a whopping five seconds to recall your email. (If you don’t remember seeing this option before, I don’t blame you—it’s a small box that pops up on the bottom of your screen for a matter of seconds.) If you sent the message from within an existing thread, it’ll look like this: If you sent a new message that’s not part of an existing thread, it’ll look like this: Click Undo to retract the email, and you’ll be brought back to your message draft. It’s worth mentioning that you’ll lose your chance to unsend the email if you don’t click in time, or if you click View message or otherwise navigate away.

How long does it take to recall an email?

How long does it take to Recall an Email – Recalling an email in Outlook 365 can take up to two minutes. But for it to work all conditions that we discussed at the beginning of the article must be met. In general, if you haven’t received any notification after a couple of hours or longer, then you can assume that the recall has failed.